| SEA Handbook |
Arena Rules
Arena Rules:
Code of Ethics:
As a member of Soldotna Equestrian Association (SEA) or a person required to comply with SEA, you must meet the following requirements in regards to your conduct during any activity held or sanctioned by SEA, and in any role you hold within the Association:
- No one is allowed to ride alone on the property. There must be at least two responsible parties present in order to ride.
- Children under the age of 16 years are not allowed to stay on the property without adult supervision. Parents are responsible for their minor children.
- Unsafe/unnecessary riding, handling or discipline of horses and/or livestock will not be tolerated.
- Noticeably ill, injured and/or emaciated horses and/or livestock will not be permitted to compete in events at SEA unless cleared by a veterinarian.
- All dogs must be properly restrained and are not allowed to work, chase and/or harass any livestock.
- No one under the age of 18 will be allowed to ride and/or handle a stallion on arena property at any time. Stallions may not be left unattended when tied.
- Use of foul and/or abusive language will not be tolerated.
- No drugs permitted on the property.
- The handling of livestock while under the influence will not be permitted.
- Any violation(s) of the Arena Rules may result in being barred from the property. Further disciplinary action may be taken by the SEA Board of Directors.
Code of Ethics:
As a member of Soldotna Equestrian Association (SEA) or a person required to comply with SEA, you must meet the following requirements in regards to your conduct during any activity held or sanctioned by SEA, and in any role you hold within the Association:
- Respect the rights, dignity and worth of others.
- Be fair, considerate and honest in all dealings with others.
- Be professional in your actions and accept responsibility for them.
- Demonstrate a high degree of individual responsibility, as your words and actions are an example.
- Refrain from any form of harassment of others, including sexual harassment.
- Refrain from any behaviors that may bring SEA, its members, or affiliated clubs into disrepute.
- Provide a safe environment for the conduct of all activities.
- Be a positive role model.
- Understand the repercussions if you fail to follow this code of behavior/ethics.
Policies
1. Bucking Chutes Policy
During rodeos, only same-day contestants, rodeo staff, and approved volunteers may be allowed behind the bucking chutes. Any extra, unapproved persons in this area will be subject to fine(s), disqualification, and/or removal.
2. Facility Use Policy
Upon approval of the Board of Directors, the property may be leased for other events when the facility is not in use. The requestor should submit a written proposal to the Board of Directors that includes: a description of the proposed event, dates, times, admission costs, etc. Proof of insurance must be provided that names SEA and the City of Soldotna as an additional insured. A facility use fee will be established in a separate contract.
3. Online Bullying Policy
SEA is committed to fostering a respectful, inclusive, and sportsmanlike environment for all members, participants, and the broader equestrian community. Contestants and non-contestants are expected to conduct themselves in a manner that reflects positively on SEA, both in person and online. SEA maintains a zero-tolerance policy for online bullying, harassment, intimidation, or defamatory behavior, including conduct on social media, messaging platforms, or other digital forums. Any report of online bullying or harassment will be formally reviewed and investigated by the SEA Board of Directors. If an SEA contestant or non-contestant is found to have participated in online bullying or harassment, disciplinary action will be taken. Such action includes an automatic one-year suspension from all SEA sanctioned events and activities. Additionally, the contestant will forfeit any and all accumulated points toward year-end awards for the current season. SEA reserves the right to impose additional sanctions as deemed necessary to protect the integrity and well-being of the association. As an SEA member or contestant at SEA, you agree to abide by this policy and all disciplinary decisions issued by the Board.
4. Open Arena & Volunteer Policy
To be an Open Arena Volunteer, you must pick a day and time where you commit to opening the arena. You will be able to come and ride, but other members can come and ride as well, and you are responsible for making sure everyone follows the rules. To be an Open Arena Volunteer, you must be a current SEA Member, age 16 years or older, in good standing, and be approved by Board of Directors on an annual basis.
Duties: 1) open the arena for a minimum slot of 2 hours, 2) ensure that everyone on horseback is an SEA Member, 3) ensure that everyone abides by SEA's Arena Rules & Code of Ethics, 4) if you are unable to open during your slot, you must notify us ASAP.
Being an Open Arena Volunteer is a privilege. You will lose your status for any of the following reasons: 1) failure to notify of cancellations, 2) frequent no shows/cancellations, 3) leave arena ground or property damaged, 4) failure to clean up, 5) failure to lock the gate, 6) failure to put equipment away, and other actions identified by the Board of Directors.
5. Overnight Camping Policy
Camping is allowed, but only while attending longer events such as rodeos, clinics, and horse shows. Camping is not allowed inside the chain-link fence, and all campers must park outside by the cow pasture. If additional time is needed before or after an event, the user must reach out to the Board of Directors for approval and will be responsible for additional stall and/or electric fees. Users must park responsibly in order to maximize the amount of available parking spaces. No stalls are allowed in the parking lot. All trash must be hauled out or properly disposed of. Any violations of this may result in fine(s) and/or revocation of overnight camping privileges.
6. Stall Policy
Stalls are available for overnight use during events at the rate listed in the fee schedule. Stalls must be cleaned after use, or will be subject to fine(s). Users may only set up their own stalls at their trailer if they are parked in the pasture, no stalls are allowed in the gravel parking lot.
7. Statewide Event Entry Policy
Should a contestant fail to pay entry fees/fines or no-show an event they entered, that contestant will be barred from entering future events held by participating organizations. If the contestant wishes to participate at a future event held by one of the participating organizations, they must first pay all unpaid entry fees and fines to the original organization. The following organizations have agreed to partake in and enforce this policy:
Last Frontier Barrel Racers
Midnight Sun Barrel Racers
Rodeo Alaska
Soldotna Equestrian Association
8. Trail Use Policy
There are several paved and unpaved recreational trails surrounding SEA (behind SEA, K-Beach Road, Sterling Highway). These trails are maintained by the City of Soldotna and are not designed for horse traffic. Horseback riding on these trails puts SEA’s lease in jeopardy and is therefore not permitted. If someone associated with SEA or attending an event at SEA is found to be riding on these trails, the Board of Directors may issue fines and/or take additional actions.
During rodeos, only same-day contestants, rodeo staff, and approved volunteers may be allowed behind the bucking chutes. Any extra, unapproved persons in this area will be subject to fine(s), disqualification, and/or removal.
2. Facility Use Policy
Upon approval of the Board of Directors, the property may be leased for other events when the facility is not in use. The requestor should submit a written proposal to the Board of Directors that includes: a description of the proposed event, dates, times, admission costs, etc. Proof of insurance must be provided that names SEA and the City of Soldotna as an additional insured. A facility use fee will be established in a separate contract.
3. Online Bullying Policy
SEA is committed to fostering a respectful, inclusive, and sportsmanlike environment for all members, participants, and the broader equestrian community. Contestants and non-contestants are expected to conduct themselves in a manner that reflects positively on SEA, both in person and online. SEA maintains a zero-tolerance policy for online bullying, harassment, intimidation, or defamatory behavior, including conduct on social media, messaging platforms, or other digital forums. Any report of online bullying or harassment will be formally reviewed and investigated by the SEA Board of Directors. If an SEA contestant or non-contestant is found to have participated in online bullying or harassment, disciplinary action will be taken. Such action includes an automatic one-year suspension from all SEA sanctioned events and activities. Additionally, the contestant will forfeit any and all accumulated points toward year-end awards for the current season. SEA reserves the right to impose additional sanctions as deemed necessary to protect the integrity and well-being of the association. As an SEA member or contestant at SEA, you agree to abide by this policy and all disciplinary decisions issued by the Board.
4. Open Arena & Volunteer Policy
To be an Open Arena Volunteer, you must pick a day and time where you commit to opening the arena. You will be able to come and ride, but other members can come and ride as well, and you are responsible for making sure everyone follows the rules. To be an Open Arena Volunteer, you must be a current SEA Member, age 16 years or older, in good standing, and be approved by Board of Directors on an annual basis.
Duties: 1) open the arena for a minimum slot of 2 hours, 2) ensure that everyone on horseback is an SEA Member, 3) ensure that everyone abides by SEA's Arena Rules & Code of Ethics, 4) if you are unable to open during your slot, you must notify us ASAP.
Being an Open Arena Volunteer is a privilege. You will lose your status for any of the following reasons: 1) failure to notify of cancellations, 2) frequent no shows/cancellations, 3) leave arena ground or property damaged, 4) failure to clean up, 5) failure to lock the gate, 6) failure to put equipment away, and other actions identified by the Board of Directors.
5. Overnight Camping Policy
Camping is allowed, but only while attending longer events such as rodeos, clinics, and horse shows. Camping is not allowed inside the chain-link fence, and all campers must park outside by the cow pasture. If additional time is needed before or after an event, the user must reach out to the Board of Directors for approval and will be responsible for additional stall and/or electric fees. Users must park responsibly in order to maximize the amount of available parking spaces. No stalls are allowed in the parking lot. All trash must be hauled out or properly disposed of. Any violations of this may result in fine(s) and/or revocation of overnight camping privileges.
6. Stall Policy
Stalls are available for overnight use during events at the rate listed in the fee schedule. Stalls must be cleaned after use, or will be subject to fine(s). Users may only set up their own stalls at their trailer if they are parked in the pasture, no stalls are allowed in the gravel parking lot.
7. Statewide Event Entry Policy
Should a contestant fail to pay entry fees/fines or no-show an event they entered, that contestant will be barred from entering future events held by participating organizations. If the contestant wishes to participate at a future event held by one of the participating organizations, they must first pay all unpaid entry fees and fines to the original organization. The following organizations have agreed to partake in and enforce this policy:
Last Frontier Barrel Racers
Midnight Sun Barrel Racers
Rodeo Alaska
Soldotna Equestrian Association
8. Trail Use Policy
There are several paved and unpaved recreational trails surrounding SEA (behind SEA, K-Beach Road, Sterling Highway). These trails are maintained by the City of Soldotna and are not designed for horse traffic. Horseback riding on these trails puts SEA’s lease in jeopardy and is therefore not permitted. If someone associated with SEA or attending an event at SEA is found to be riding on these trails, the Board of Directors may issue fines and/or take additional actions.
FAQ's
1. How do I become a member?
Visit our MEMBERSHIP page to sign up!
2. If I'm a member, can I get a key to ride at the arena anytime?
No. To ride at the arena outside of booked events, a member must sign up to become an "Open Arena Volunteer", where you reserve a day and time each week to open the arena to everyone. So, you can ride, but other members can come and ride as well. Learn more at our VOLUNTEERS page.
3. How to I become an arena volunteer?
Visit our VOLUNTEERS page to learn more.
4. How do I sponsor or donate to SEA or LFBR?
Visit our SPONSORS page to donate!
5. Can I camp at SEA?
Yes, but only while attending longer events such as rodeos, clinics, and horse shows. However, we cannot allow camping inside the chain-link fence. All campers must park outside by the cow pasture.
6. If I'm camping, can I plug into electric?
Yes, we charge a $20 plug-in fee.
7. Can I book private lessons at SEA?
We are unable to book the arena for private lessons. Any lessons must be part of a non-profit, or education-based organization (such as Pony Club, 4-H, Alaska High School Rodeo, etc.).
8. Can I rent stalls at SEA?
Yes, stalls can be used anytime while the arena is open. During longer events, stall fees are $10 per stall, per night. Stalls must be cleaned after every use.
9. Can I book the arena for an event?
Yes! Email us or reach out to a board member.
Visit our MEMBERSHIP page to sign up!
2. If I'm a member, can I get a key to ride at the arena anytime?
No. To ride at the arena outside of booked events, a member must sign up to become an "Open Arena Volunteer", where you reserve a day and time each week to open the arena to everyone. So, you can ride, but other members can come and ride as well. Learn more at our VOLUNTEERS page.
3. How to I become an arena volunteer?
Visit our VOLUNTEERS page to learn more.
4. How do I sponsor or donate to SEA or LFBR?
Visit our SPONSORS page to donate!
5. Can I camp at SEA?
Yes, but only while attending longer events such as rodeos, clinics, and horse shows. However, we cannot allow camping inside the chain-link fence. All campers must park outside by the cow pasture.
6. If I'm camping, can I plug into electric?
Yes, we charge a $20 plug-in fee.
7. Can I book private lessons at SEA?
We are unable to book the arena for private lessons. Any lessons must be part of a non-profit, or education-based organization (such as Pony Club, 4-H, Alaska High School Rodeo, etc.).
8. Can I rent stalls at SEA?
Yes, stalls can be used anytime while the arena is open. During longer events, stall fees are $10 per stall, per night. Stalls must be cleaned after every use.
9. Can I book the arena for an event?
Yes! Email us or reach out to a board member.
